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Volunteer With the
Airedale Terrier Club of Canada (ATCC)

The Airedale Terrier Club of Canada (ATCC) accomplishes its mission and objectives through the immense energies of Airedale lovers working in a variety of important roles. Many of those roles are filled on a volunteer basis, for which the ATCC is tremendously grateful.

ATCC volunteers at the Floating Specialty 2005

Thanks to the wonderful volunteers who worked together
to host the Floating Specialty 2005!

Back row, left to right: Ron Purvis, Mary El Ditner, Debbie Klemp,
Sarah Kee, Debbie Adkinson, Sheila Adkinson, Margaret Saltzmann,
Ava Murphy and Roy Aitchison
Front row, left to right: Rachel Purvis, Wanda Purvis, Elaine Zemaitis,
Pat Reed, Ryan Purvis
Absent: Kelly Wood and David Sproule
Photographer: John Ross

In addition to furthering the goals and activities of an organization you want to support, you can gain the following benefits from volunteering for the ATCC:

  • Obtain training in a variety of skills and roles.
  • Gain volunteer hours for high school and social programs.
  • Obtain letters of reference.
  • Make friends and have fun!

Take a look at our current openings. If you would like to volunteer for any of these positions, please contact us at info@airedaleterrier.ca for more information. We look forward to hearing from you!

Specialty Show Organizers

39 Airedales even exhausted the Funday mascot!

Not all of the volunteer jobs are as “glamorous” as Funday Mascot … but they're all extremely important!

Donations

  • The Donations Coordinator will seek out and coordinate donations to the Specialty event.
  • The Donations Coordinator may source donated wine, pastries for the hospitality table at ringside, table gifts, dog food and so on.

Fundraising

  • Fundraising volunteers are needed to source and organize a raffle item of interest or something which may be used to raise funds, such as calendars, an art piece or grooming tools.

Hospitality

  • The Hospitality Coordinator is the key point person managing all aspects of hospitality associated with a Specialty event, including deciding which events hospitality will host (such as wine & cheese, hot dog roast, dinner, breakfast).
  • The Hospitality Coordinator organizes volunteers to host each activity.
  • The Hospitality Coordinator decides on educational events which can be offered (such as viewing of Montgomery tapes, grooming seminars and so on).
  • The Hospitality Coordinator may consider arranging volunteers for the following services, described next.

Dinner/Celebration Volunteer

  • The Dinner Organizer is someone who is prime for arranging the dinner and arranging for additional volunteers at the dinner.
  • The Dinner Organizer will work closely with the specialty chair on menu decisions.
  • The Dinner Organizer will work closely with the restaurant/hotel/caterers to ensure a smooth event.
  • The Dinner Organizer will arrange/choose centerpieces for the tables which may later be sold or raffled to club members.
  • The Dinner Organizer will choose and arrange table gifts for attendees.
  • The Dinner Organizer will accept dinner reservations/fees for dinner.

Reception/Registration

  • The Reception/Registration volunteer will greet and receive all diners.
  • The Reception/Registration volunteer gives diners their nametags and takes their dinner fees.

Master of Ceremonies

  • The Master of Ceremonies introduces the judges and welcomes guests.
  • The Master of Ceremonies may be required to make special announcements.
  • The Master of Ceremonies may co-ordinate members from their tables to the buffet.

Auction Coordinator

  • The Auction Coordinator solicit donations for the auction and/or searches for and acquires pieces for the action table.
  • The Auction Coordinator acts as the “auction buyer”.
  • The Auction Coordinator may also choose an auctioneer and auction table volunteers.
  • The Auction Coordinator arranges collection of auction income by someone acting in the role of “treasurer”.
  • The Auction Coordinator submits funds to the Club Treasurer.

Auctioneer

  • The Auctioneer leads the auctioning off of the big ticket items.

Auction Table

  • The Auction Table volunteer arranges tablecloths and display pieces.
  • The Auction Table volunteer arranges bid sheets on clipboards.
  • The Auction Table volunteer supervises the dispersal of pieces to purchasers.

Chinese Auction

  • The Chinese Auction Organizer coordinates and sets up the Chinese auction to run in parallel with the live auction.

Show Site Hospitality Table

  • During a Specialty event, the ATCC may offer a hospitality table to provide a refreshments table in the grooming area or ringside for participants.
  • A volunteer is required to keep the coffee perking, tidy up the table and greet visitors.
  • The Hospitality Table volunteer may accept donations and hand out membership forms
  • The Hospitality Table volunteer will need to stock niceties (such as butter, butter server, cream and sugar servers, and so on).
  • The Hospitality Table volunteer will arrange to have coolers for cold refreshments and so on.
  • The Hospitality Table volunteer may wish to leave table to watch the Specialty, in which case he/she may need back-up or consider closing the hospitality table during the Specialty.

Show Site Airedale Grooming Area

  • A volunteer is required to arrange for an Airedale grooming area at the Show Site.
  • The Grooming Area volunteer will need to cordon off the area and put up signs.
  • The Grooming Area volunteer usually needs to check in at the location the night before when doors open to reserve the grooming area space.
  • The Grooming Area volunteer will need to communicate with the Host Club facility management to ensure arrangements.
  • If the grooming area is outdoors, the Grooming Area volunteer should consider grooming/shade tent facilities.

Hotel Representative

  • A volunteer may be required to be the prime contact with the hotel, to field questions and act as host.
  • The Hotel Representative should set up a welcome table.
  • The Hotel Representative should be staying at the hotel.
  • The Hotel Representative should have a grooming area arranged at the hotel.
  • The Hotel Representative could consider arranging for tourist information for out-of-town guests.
  • The Hotel Representative may consider arranging for small hospitality baskets for out-of-country guests.
  • The Hotel Representative may consider the loan of grooming tables for members flying in.

Specialty Show Participants

Reporter

  • A volunteer is required who will document the event and provide a written report for the Kings Herald newsletter and the Web site.
  • A volunteer who is also equipped to take candid photos would be an asset.

Stewards

  • Volunteer Stewards are needed for the Sweepstakes ring, Specialty ring and obedience.

Trophy Table/Ring (in absence of the Trophy Chairperson)

In some cases the National Specialty may require a local person to assume the normal responsibilities of the Trophy Chair and act as a liason with the Trophy Chair. In these cases, the responsibilities may include:

  • A volunteer is required to set up the trophy table and supervise it, then dismantle it.
  • The Trophy Table volunteer arranges rental or loan of tablecloths.
  • The Trophy Table volunteer orders trophies from the Club Trophy chair once show entries close.
  • The Trophy Table volunteer orders customized ribbons, if required (for example, for the parade of Champions or parade of Veterans).
  • The Trophy Table volunteer takes receipt of the club Trophies (in the case of a Specialty outside of Ontario).
  • The Trophy Table volunteer packs trophies and ensures their safety after show.
  • The Trophy Table volunteer arranges return of the club Trophies to the club Trophy chairperson.
  • The Trophy Table volunteer arranges for the ring to be decorated, and for the decorations to be taken down after the show.
  • The Trophy Table volunteer arranges for flowers and other decorations (ideally something which can be used at dinner).

Judges Volunteer

  • Judges may need someone to pick them up and drop off them off at the airport.
  • The Judges volunteer may need to secure accommodations for the judges.
  • The Judges volunteer should consider complimentary gift baskets in the hotel room – either purchase readymade baskets or make up baskets.
  • The Judges volunteer will need to deliver gift baskets to the hotel the night before the Specialty.
  • The gift baskets should include refreshments, amusements, “r&r” items and something with an Airedale theme or motif.
  • The gift baskets should include a welcome/thank you note to the judges.

Specialty Volunteer Treasurer (in the absence of the Club Treasurer)

In cases when the National Specialty requires a local person to assume the normal responsibilities of the Club Treasurer, this person would need to liaison with the Club Treasurer and be responsible for the following duties:

  • The Volunteer Treasurer will accept the remittance of receipts from the specialty chair and document the finances of the event.
  • The Volunteer Treasurer will determine the profit/loss details of the weekend.
  • The Volunteer Treasurer will keep track of funds from the dinner, auction, Chinese auction and raffle.
  • The Volunteer Treasurer will take receipt of Club rebates from the host club and remit them to the Club Treasurer.

 

 

 

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